Helpful Tips

Society Events at UW

Running an event may seem like a lot of work, but it can be done in an efficient, timely and inexpensive way. It is important to plan your event in steps, covering all the bases and addressing any potential problems.

Follow the 5-W steps in order to create a great event!

WHO – Who is your intended audience?

If you are hoping to reach more people than just those in your own society, make sure you are prepared for good numbers, and advertise your event in areas where you find your targeted group.

WHAT – What do you want to achieve by having this event?

Whether it is a social gathering or a fundraising event, make sure you take the time to figure out your mission.

WHERE – Where do you want to have your event?

The University of Waterloo is generous when it comes to booking rooms. Not all locations on campus are free, however. It is important to book in advance, and have enough money in your budget for possible down payments, deposits, and other costs.

WHEN – When do you want to run your event?

It is very important to advertise early. The earlier you spread the word, the more people you will reach. Also, make sure you do not book events on holidays, or in and around exam times.

WHY – Why are you running this event?

This should always be in the back of your mind. Even if your event does not go as planned, or far less people show up, remember what you set out to do in the first place and keep it going.

And finally…

HOW – How are you going to make this happen?

The Arts Student Union has many resources at their disposal. If you are finding it difficult to plan and organize your event, or there are unexpected barriers, come talk to us and we will help you make it happen.

*REMEMBER: All advertisements must be approved by a member of the ASU before it goes up on campus.

*NEW: We now have a large plasma screen in our office in Arts Lecture, for the purpose of letting people know what is happening in Arts. If you would like to make a slide advertising your event, e-mail it to the VP Communications, along with information about your event: asu-vpcommunications@asu.uwaterloo.ca